Adds/Drops, Withdrawals & Refunds

• How do I add or drop a course?
• What are add/drop codes, and how do I obtain them?
• What are the drop and withdrawal policies?
• What is the tuition forfeiture and refund policy?

How do I add or drop a course?

Dropping courses
Students may drop courses without restrictions through July 6 for full-quarter courses, June 29 for a-term courses and July 30 for b-term courses. Courses dropped during this period will not be noted on your transcript. A $20 change fee is assessed for any and all change transactions made on MyUW in a given day beginning June 30 for full-quarter or a-term courses and July 31 for b-term courses. This fee is in addition to any tuition forfeiture. We recommend that you check your balance each time you drop a course. You may drop one course each academic year (defined as September through August) through Aug. 10 (full term), July 13 (a term), Aug. 13 (b term).

Adding courses
Students may add courses through June 29 for full-quarter and a-term courses, and through July 30 for b-term courses. Add codes are required to add courses, and a $20 change fee is assessed for any and all change transactions made on MyUW in a given day beginning June 30 for full-quarter or a-term courses and July 31 for b-term courses. This fee is in addition to tuition charges. We recommend that you check your balance each time you add a course. July 13 is the last day to add a full-term or a-term course for Summer Quarter 2008. Term-b courses may be added through July 30.

What are add/drop codes, and how do I obtain them?
Some UW academic departments require that students obtain a special five-digit code in order to add or drop certain restricted course sections. These codes should be obtained by the department offering the course.

What are the drop and withdrawal policies?

Drop policy
You may drop courses without restriction through July 6 (full term), June 29 (a term), July 30 (b term). Courses dropped during this period will not be recorded on your transcript. You will be charged a $20 change fee and tuition forfeiture beginning June 30 (a and full term), July 31 (b term). You may drop one course each academic year (defined as September through August) through Aug. 10 (full term), July 13 (a term), Aug. 13 (b term). The dropped course will be recorded on your transcript followed by a "W."

Withdrawal for the quarter (dropping all courses)
Students who drop their last course without adding another course will be considered withdrawn for the quarter. Students who drop their last course on MyUW will be charged the $20 change fee beginning June 30 for a and full term, and July 31 for b term. MyUW cannot process complete withdrawals after Aug. 15 for full-term courses, July 16 for a term courses, and Aug. 15 for b term courses. No withdrawals are accepted after July 16 for a term courses, or after Aug. 15 for full and b term courses.

You are responsible for withdrawing completely if you are unable to attend for the quarter. Failing to attend class or notifying the instructor that you wish to drop a class does not constitute an official withdrawal from the course. You may officially withdraw in person, or by mail, at the UW Registration Office, 225 Schmitz Hall (see map), Box 355850, University of Washington, Seattle, WA 98195-5850. Withdrawals by mail are effective on the date of the postmark.

Courses dropped as part of a complete withdrawal from the University during the first two weeks of a quarter through June 27 for a term, July 27 for full term and July 30 for b term, are not recorded on your UW transcript; however, the date of the complete withdrawal is recorded.

Tuition owed will be assessed based upon the date the complete withdrawal is recorded at the Registration Office, the date that the last class is dropped, or the postmark date for withdrawals received by mail. Students who withdraw prior to June 30 for full- and a-term courses and July 31 for b-term courses will be charged a $75 U-PASS fee unless the U-PASS is returned to the Fiscal Services Office by the tuition due date. Students who pay the $75 fee and then lose their U-PASS are not eligible to purchase a replacement U-PASS sticker.

Hardship withdrawal
You may submit a written petition to the Office of the Registrar for a hardship withdrawal if the deadline to drop a course has passed. Petitions are granted if, in the judgment of the registrar, you were unable to complete the course due to physical and/or mental debilitation or other unusual or extenuating circumstances, beyond your control, which prevented you from dropping the course by the deadline. Petitions must be submitted promptly after the occurrence of the event and be accompanied by documentation. Approved hardship withdrawals will be entered on the transcript with a grade of "HW." The $20 change of registration fee will be assessed, plus any tuition forfeiture. If you withdraw from the quarter based on reasons of hardship after the last day of instruction, the same petition process must be followed. If the withdrawal is approved, the courses will show a notation of "W" and the transcript will show a withdrawal. Hardship withdrawals will not be granted for courses after you have been awarded a degree.

Withdrawal for military service
Students conscripted into the armed forces or called to active military duty may withdraw through the end of the seventh week of instruction and receive a full refund but will not be awarded academic credit for the quarter. Students withdrawing after that date receive either a full refund or academic credit without a refund. Please consult with the Office of the Registrar for complete details.

What is the tuition forfeiture and refund policy?
Students will be billed for the number of credits, including audit hours, on their course schedule at the beginning of the quarter. Only partial tuition reductions will result for courses dropped after June 30 for full and a term, and July 31 for b-term courses. Students are expected to pay one-half of the tuition associated with courses dropped during the half-payment period shown below:

Type of course:	Half-payment period:
Full-term	June 30-July 13
a term	June 30-July 13
b term	July 31-Aug. 13

Courses dropped after these half-payment period dates receive no refund.

The University's forfeiture schedule is as follows:

(For policies regarding special-date courses that begin or end on dates other than the standard dates of a, b or full term, see the Special-Date Courses section of this Web site)

• Students withdrawing by June 29 for full and a term, or July 30 for b term, do not pay tuition. Students withdrawing before the seventh calendar day of the quarter without returning their U-PASS sticker owe $75 for the U-PASS. No replacements are allowed for students who pay the $75 fee and then lose their U-PASS sticker.
• Students withdrawing from June 30-July 13 for full and a term, or from July 31-Aug. 13 for b term, continue to owe one-half of their tuition. Students withdrawing after June 29 for full and a term, or July 30 for b term, will be charged the applicable forfeiture and may retain their U-PASS by paying the quarterly fee or return it no later than the tuition due date to have the fee waived. There will be no U-PASS refunds after the tuition payment deadline.
• Students withdrawing after July 13 for full and a term, or Aug. 13 for b term, continue to owe full tuition.
• International students who are registered for an English Language Program course must make a separate request for a refund for that course by contacting the ELP Office, 4909 25th Ave. NE, on the second floor of the King Building, at the same time they withdraw from the University.
• Students who drop classes from June 30-July 13 for full and a term, or from July 31-Aug. 13 for b term that result in lower tuition, will owe one-half of the tuition associated with the reduced credit hours.
• If you are a Title IV financial aid recipient attending your first quarter at the University and withdraw after June 29 for full and a term, or July 30 for b term, you must pay a prorated portion of the University charges. Charges are prorated based on the portion of the quarter for which you are enrolled. The pro rata refund provision applies to tuition, fees, room and board and other charges which would otherwise be assessed by the University.

Students may petition forfeitures for extenuating circumstances (death, disability, etc.) through Student Fiscal Services Office.